Internal Monitoring & Evaluation of Research Projects

Introduction



In order to further streamline the activities as committed in the approved project documents to achieve the ultimate outcomes of this exercise. The Principal Investigators (PIs), Project Managers (PMs) and Team Leaders (TLs) of the project (s) will have to fill the information prior to visit of the Monitoring & Evaluation Officer (M&E Officer) on real time data basis.

SOPS FOR INTERNAL MONITORING & EVALUATION OF RESEARCH PROJECTS BEING EXECUTED AT UNIVERSITY OF AGRICULTURE, FAISALABAD

The prime objective of this initiative (Internal Monitoring & Evaluation) is to further streamline the activities as committed in the approved project documents to achieve the ultimate outcomes of this exercise. The Principal Investigators (PIs), Project Managers (PMs) and Team Leaders (TLs) of the project (s) will have to fill the information prior to visit of the Monitoring & Evaluation Officer (M&E Officer) on real time data basis as

  • Camouflaging the information will be negatively impacted.
  • Ongoing projects (with at least one year or more) will be selected for M&E process where Technical and Financial information of the projects will separately be furnished (on separately template).
  • An officer or official from ORIC Accounts Section will assist M&E Officer to carryout Financial Audit / Performance Audit of the project in consultation with PI/PM/TL.
  • Monitoring and Evaluation Report will directly be presented to the Competent Authority (Vice Chancellor) and afterwards, same will be communicated to PI/PM/T of the project with a copy to Director of the Institute / Chairman of the Department etc. for information / necessary rectification (if any).
  • The PI/PM/TL will prepare 05-07 minutes presentation (ppt. slides) regarding briefing of the project activities in the office of respective Chairman of the Department/Director of the Institute where Chairman/Director will also participate in this M&E process.
  • Filled proformas will be submitted at ORIC at least two days earlier to the visit of M&E officer so that he/she may examine the information and analyze the situation.
  • The project with a worth of Rs.5.0-10 million, the M&E officer may invite respective Dean of faculty in M&E process to witness the quality of ongoing research in his/her faculty. Similarly the honorable Vice Chancellor has desired to join the M&E process of the projects having the worth more than 10 million (copy of the scheduled has been shared with the Vice Chancellor)
  • The M&E Officer will be authorized to examine / verify physically the primary data / empirical data / items purchased out of the project funds or ongoing fields trials during M&E process.

Once the scheduled M&E program is post ponded by the PI/PL/TL due to one or the other reason, he / she will avail one more / final chance and after the 2nd chance, it will be presumed that he / she is unable to present the project for M&E process. It will be reflected in the Performance Evaluation Report of the PI/PM/TL by his / her Head of Department.

MONITORING AND EVALUATION REPORT

 Title of the project  Name of PI/PM/TL                
 Funding Agency  Designation: 
 Starting Date:  Dept./Institute 
 Ending Date: Date of Visit of M&E Office: 
If the project 1st at 2nd or 3rd year stage the status of previous reports: Timely submitted or not(Yes/NO):  Reporting period: 

 Sr.# Committed Activity/Milestones as per approved project document  Current status of committed activities  Remarks by the M& E Officer 
 1                                              
 2                                              
 3                                              
 4                                              


Sign & Stamp of M&E Officer