Services for Students

Guidelines for Scholars

• The scholars are bound to complete Ph.D. studies within a specific period of time. To ensure the timely completion of MS/MPhil/Ph.D. studies, the scholars are required to take at least 09 credit workload per semester in any case.

• It is strictly advised to send the Academic Progress Report & Funds Utilization Report (two months before the end of already released funds on HEC prescribed format available at the website) in time so that next due funds may be released accordingly.

• The MS/MPhil enrolled scholars are required to enroll in the Ph.D. program without any gap, and Ph.D. funds will only be released after the provision of the Ph.D. admission letter.

• It is the responsibility of scholars to meet the deadlines informed through HEC correspondence to avoid complications in their scholarship cases.

• The usual mode of communication for scholars at HEC is the website and emails. Therefore, the scholars are required to check their emails regularly.

• The scholars are required to be full-time regular scholars during the entire period of studies. It is the responsibility of employed scholars to provide a valid study leave document for the release of funds.

• Selected candidates will be required to complete the entire requirements of the MS/MPhil Program, and the university shall award the student an MS/MPhil degree before he/she enters into the Ph.D. program.

• It is not allowed to take semester breaks during the entire period of study; however, scholars can be granted breaks on medical grounds with the approval of HEC on the provision of medical certificates and reports.

• It is the responsibility of the scholar to keep liaison with the HEC Indigenous Project Management Unit, and the scholar must keep updating PMU about any noticeable event in any case.

• The scholars are responsible in case there is any change of postal address, email, and phone/cell numbers, to have uninterrupted communication.

• HEC does not allow distance learning programs for Indigenous scholars. Please make sure that you are enrolled in a face-to-face campus-based learning degree to avoid complications in your scholarship case.

• The Ph.D. scholar is instructed to get enrolled under the supervision of an HEC-approved supervisor who must be supervising the prescribed limit of scholars defined by the HEC Quality Assurance division. Please be clear HEC will not release the funds of the scholar if the supervisor is not HEC-approved or updating their profile at the HEC website.

• The scholar is required to ensure that he/she has acknowledged the role of HEC in his final Ph.D. thesis.

• The scholar is required to forward the profile format available on the HEC website for HEC records. Further, it should highlight the remarkable achievements/distinctions.

• The last 6 months' funds will be released on the successful submission/completion of the Ph.D. thesis for external evaluation to university/DAIs.

• The scholars are expected to cooperate as and when required after Ph.D. completion as well.

• The scholars are required to serve a mandatory period in Pakistan after the successful completion of his/her Ph.D. studies in any case.

• To facilitate HEC scholars, most probable scholar queries have already been addressed, and replies are available on the HEC website. Make sure to spend some time checking the HEC Indigenous website before making any query.

• In case of default or not meeting the criteria of HEC, the scholar would be liable to refund the entire released amount with a 25% penalty. In addition, HEC also reserves the right to initiate any disciplinary action which may lead to filing a civil suit in the court of law.

• Those scholars who have completed their Ph.D. must inform the HEC in time and provide the Ph.D. completion Performa along with requisite documents (available on the website), required by this office on Ph.D. completion.

• Note: Please be informed that all time-to-time policy guidelines issued by HEC would be applicable to all Indigenous scholars, and they would be required to abide by all that without exception.